GOOGLE ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR VALID EXAM PREPARATION - ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR SIMULATION QUESTIONS

Google Associate-Google-Workspace-Administrator Valid Exam Preparation - Associate-Google-Workspace-Administrator Simulation Questions

Google Associate-Google-Workspace-Administrator Valid Exam Preparation - Associate-Google-Workspace-Administrator Simulation Questions

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Google Associate Google Workspace Administrator Sample Questions (Q16-Q21):

NEW QUESTION # 16
An employee is leaving your company and has numerous files stored in My Drive. Their manager wants to retain access to these files. You need to offboard the departing employee's Google Workspace account while ensuring that the manager can still access the files while following Google-recommended practices. What should you do?

  • A. Instruct the departing employee to share their My Drive folder with the manager before leaving. Delete the Google Workspace account on the departing employee's last day.
  • B. Transfer ownership of the departing employee's files to the manager during the user deletion process.
  • C. Download the departing employee's Drive data by using Google Takeout. Upload the data to the manager's Drive before deleting the departing employee's Google Workspace account.
  • D. Use Google Vault to establish a retention policy for the organizational unit (OU) of the departing employee. Assign the Google Archived User license.

Answer: B

Explanation:
Transferring ownership of the departing employee's files to the manager ensures that the manager retains access to all the files, including those stored in My Drive, without requiring additional steps like downloading or sharing files. This method follows Google-recommended practices and ensures that the files remain under proper management even after the employee's account is deleted. This process can be done efficiently during the offboarding process to ensure continuity of access.


NEW QUESTION # 17
Your company has just started using Search Ads 360. You need to limit access to Additional Google services for your entire organization by using the Admin console. Only the marketing team and a specific group of users from the web design team should have access. What should you do?

  • A. Enable Search Ads 360 at the top level of your organizational structure.
  • B. Enable Search Ads 360 for the marketing organizational unit (OU). Create a new group in the Admin console that includes the web design team users who need access. Enable Search Ads 360 for that group.
  • C. Enable Search Ads 360 for both the marketing and web design team organizational units (OUs). Create a group to explicitly deny access to Search Ads 360. Assign the group to the web design users who should not have access.
  • D. Enable Search Ads 360 for the marketing organizational unit (OU). Create a sub-OU under the marketing OU. and move the web design team users who need access into this sub-OU.

Answer: B

Explanation:
To limit access to Search Ads 360 to only the marketing team and a specific group of users from the web design team, the most effective and Google-recommended approach is to enable the service for the marketing organizational unit (OU) and then create a separate group containing the specific web design users who need access, enabling the service for that group as well. This allows for granular control and avoids granting access to the entire web design OU.
Here's why option D is the correct solution and why the others are less ideal:
D . Enable Search Ads 360 for the marketing organizational unit (OU). Create a new group in the Admin console that includes the web design team users who need access. Enable Search Ads 360 for that group.
This approach leverages both organizational units and groups for access control. By enabling Search Ads 360 for the marketing OU, you grant access to all users within that department. Then, by creating a separate group containing the specific web design users who require access and enabling Search Ads 360 for that group, you provide them with the necessary permissions without granting access to the entire web design OU. This method allows for targeted access based on both departmental affiliation and specific user needs, aligning with the principle of least privilege.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on "Turn services on or off for users" explains how to control access to Google services at both the organizational unit and group levels. It highlights the flexibility of using a combination of OUs and groups to achieve granular access control. Enabling a service for an OU applies it to all members of that OU, while enabling it for a group applies it only to the members of that specific group, regardless of their OU.
A . Enable Search Ads 360 for both the marketing and web design team organizational units (OUs). Create a group to explicitly deny access to Search Ads 360. Assign the group to the web design users who should not have access.
While you can deny service access using groups, it's generally more straightforward and less prone to errors to explicitly grant access only to those who need it. Enabling the service for the entire web design OU and then trying to revoke access for some users within it adds unnecessary complexity and potential for misconfiguration. Deny rules can also sometimes interact in unexpected ways with allow rules.
Associate Google Workspace Administrator topics guides or documents reference: While the Admin console allows for denying service access through groups, the documentation often emphasizes granting access to specific OUs or groups that require it as a more manageable and transparent approach.
B . Enable Search Ads 360 at the top level of your organizational structure.
Enabling Search Ads 360 at the top level would grant access to the service to every user in your organization. This directly contradicts the requirement to limit access to only the marketing team and a specific group within the web design team. This option provides the least control and violates the principle of least privilege.
Associate Google Workspace Administrator topics guides or documents reference: Google's best practices for service control emphasize granting access only to those who need it, typically by applying settings at the OU or group level, not organization-wide unless the service is intended for everyone.
C . Enable Search Ads 360 for the marketing organizational unit (OU). Create a sub-OU under the marketing OU. and move the web design team users who need access into this sub-OU.
Creating a sub-OU under the marketing OU for users from the web design team who need access is a less logical organizational structure. It mixes users from different departments within the same branch of the OU hierarchy, which can complicate future policy management and reporting. It's generally better to keep users within their respective departmental OUs and use groups for cross-departmental service access.
Associate Google Workspace Administrator topics guides or documents reference: Google's guidance on OU structure recommends organizing users based on their functional role or department within the organization for logical policy management and reporting. Creating sub-OUs based on service access needs rather than organizational structure is not a typical recommendation.
Therefore, the most appropriate and manageable solution is to enable Search Ads 360 for the marketing OU and create a separate group containing the specific web design users who need access, then enable the service for that group as well.


NEW QUESTION # 18
Your compliance team has observed that employees at your organization are frequently resetting their passwords and is concerned about account hijacking. You need to create a solution to notify the compliance team whenever a user updates or resets their password. What should you do?

  • A. Create and enforce a new password policy for all users in your organization.
  • B. Move all compliance team members into a separate organizational unit (OU). Create and enforce a new password policy for the members of this OU.
  • C. Create a new alert by using user log events. Check that the challenge type is "Password", and add the compliance team as email recipients.
  • D. Create an activity rule that is triggered by the User's password changed event. Add compliance team members as email recipients.

Answer: D

Explanation:
Creating an activity rule that triggers on the "User's password changed" event allows you to automatically notify the compliance team whenever a user updates or resets their password. This approach is efficient because it directly ties the event to the rule and sends alerts without requiring manual monitoring or additional steps. By adding the compliance team as email recipients, you ensure they are promptly notified of any changes.


NEW QUESTION # 19
You are configuring email for your company's Google Workspace account. The company wants to prevent certain types of files from being sent or received as email attachments in the simplest and most cost-effective way. What should you do?

  • A. Configure an attachment compliance rule in Gmail settings to block specific file types.
  • B. Enable the Security Sandbox in Gmail to automatically quarantine emails with suspicious attachments.
  • C. Adjust the maximum message size limit to prevent large files from being sent or received.
  • D. Scan all incoming and outgoing emails for malicious attachments by using an industry standard third-party email security solution.

Answer: B

Explanation:
Configuring an attachment compliance rule in Gmail allows you to specifically block certain types of files from being sent or received as email attachments. This approach is simple and cost-effective because it leverages Google Workspace's built-in functionality without requiring third-party solutions or advanced configurations. You can easily specify which file types to block, ensuring that your organization is protected from undesirable attachments.


NEW QUESTION # 20
Your company has purchased copyright licenses for a subset of employees. You need to ensure that only users in the marketing and sales departments have access to copyright features by using the most efficient approach. What should you do?

  • A. Create a script to assign a copyright license to new users if they are in marketing or sales. Run the script daily.
  • B. Enable copyright for the entire organization. Instruct users in other departments not to use copyright.
  • C. Create an organizational unit (OU) for marketing and sales. Assign the copyright licenses to that OU, and enable copyright for that OU only.
  • D. Assign copyright licenses to each user in the marketing and sales departments.

Answer: C

Explanation:
Creating separate organizational units (OUs) for marketing and sales allows you to apply the copyright licenses to only those departments. By enabling copyright for just that OU, you ensure that only the employees in marketing and sales have access to copyright features, ensuring an efficient and scalable solution. This avoids the need for manual assignment or unnecessary instructions to users in other departments.


NEW QUESTION # 21
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